Hotel Los Gatos & Dio Deka Restaurant - Los Gatos, CA Catering & Events Coordinator (7/09 – Present) Assist Catering Sales Manager in planning and executing meetings and events. Respond to RFP's for weddings and events. Attend industry events, tradeshows and meetings. Update weekly banquet counts for monthly restaurant partners meeting. Assist hotel General Manager with daily duties such as confidential employee filing and planning internal sales staff meetings. Prepare and code invoices for weekly accounting pick up. Handle all hotel donation requests and gift certificates. Reliant Technologies, Inc. - Mountain View, CA Tradeshow & Events Coordinator (9/06 – 5/08) Responsible for the planning and execution of Fraxel Advanced User Seminars and Fraxel re:pair Laser events with 100-250 attendees. Conducted site inspections and selected location based upon the needs and objectives of the meeting; responsible for meeting space contract negotiation, hotel room negotiation, vendor interaction and execution, billing and vendor follow-up. Managed online and onsite registration, and provided onsite logistical support. Ordered food and beverage, audiovisual equipment, speaker gifts, and provided any speaker support during event. Created program binders for each attendee; made badges for speakers and attendees. Supported the development and execution of over 25 domestic and international tradeshows per year. Ordered necessary booth requirements; such as signage, audiovisual, electrical, carpet, freight logistics and badges within discount deadlines and budget guidelines. Shipped equipment, supplies & collateral to and from each tradeshow; provided on-site booth and sales support during domestic tradeshows; supervised installation and dismantling of booth at shows end. Worked with tradeshow organizers in choosing booth space and sponsorship opportunities for upcoming shows. Tracked and reported budget using Traq-It Software. Provided timely post-event reporting. Prepared purchase orders and check requests. Managed budget expenditures for shows. Prepared post show lead report for importing into Salesforce.com. Ordered and maintained marketing promotional items for tradeshows and events. C-COR, Inc. - Sunnyvale, CA Marketing Coordinator (10/04 – 8/06) Supported marketing and sales teams with administrative needs. Maintained electronic and hard copy marketing materials, collateral, white papers, advertising materials. Made press kits, organized media printed materials. Planned internal sales and marketing meetings; chose venues according to budget and location. Created agendas and budget for meetings. Ordered necessary audiovisual equipment and food and beverage for meetings. Provided on site support in the tradeshow booth. Assisted in the planning of two user events in Europe with 200-300 attendees, organized award dinners, gala events, and gifts for attendees. Researched, chose, and managed external registration company to handle all pre registrations for User Meetings; managed onsite registration at user events. Ordered tradeshow giveaways, organized shipping of marketing collateral for tradeshows. Maintained promotional giveaway inventory; choose and ordered all marketing promotional items for meetings, golf events, tradeshows and employee incentive items. Assisted in development and maintenance of partner program. Assisted in company re branding effort; creating company wide brand awareness, planned internal company wide re branding event. Anthropologie - Scottsdale, AZ and Santa Barbara, CA Senior Sales Associate & Manager in Training (12/02 – 9/04) Held positions such as: Sales Associate, Senior Sales Associate, Customer Care Associate and Manager in Training. Managed merchandise locater process for customer requests. Participated in new hire training sessions; assisted in training employees in loss prevention awareness. Awarded Sales Associate of the Month twice for demo